Market Engagement Event – HAF 2021

– via Teams on Thursday 25 February 11:30-12:30

Stockton-on-Tees Borough Council (SBC) will shortly commence a procurement process to deliver the Holiday Activities and Food programme (HAF) in 2021. This new programme will deliver enriching activities and food to children who receive Free School Meals during term time – around 6,000 children in Stockton-on-Tees across the Borough, which represents a big increase to similar school holiday schemes in previous years.

The programme will cover the Summer and Christmas holidays in 2021 and has a budget of around £850k (some of this funding will be used for co-ordination and the rest of delivery). Minimum standards for the programme have been set by the Department for Education (DfE) and include:

  • Provision of at least 4 hours a day of activities, 4 days per week for 6 weeks a year per child, suggested to cover 4 weeks in the summer and 1 week of provision during the Christmas holidays;
  • Healthy food and nutrition education;
  • Enriching activities and physical activity;
  • Robust safeguarding and food standards;
  • Sustainability (e.g. knowledge and understanding within families about healthy eating); and
  • Inclusive and accessible to SEND children.

The vision for this programme is that a lead organisation for each area of the Borough (Stockton, Billingham and Thornaby) will plan how the activities and food will be delivered by a range of providers.

As the lead organisation they will need you to take control of sourcing many of these providers; ensuring the programme is delivered in full, which means you will also be responsible for paying them and making sure you have robust agreements in place with each provider. You will:

  • work alongside SBC and wider partnerships/networks across the Borough to deliver the programme
  • programme manage the activity for their geographical area;
  • deliver a targeted locally driven FSM provision;
  • supporting local networks of providers to draw in wider support to enhance the local programme
  • supporting all providers to meet our framework of standards (including safeguarding requirements and meals that meet school food standards) and to improve the quality of their provision;
  • working with other local services or agencies to ensure a joined-up and efficient approach (e.g. signposting, sharing resources); and building local partnerships and sharing learning and good practice among local partners.
  • develop sustainable approaches to ensure that going forward we are better able to continue services of this nature, with less local authority support; and
  • Coordinate high quality reporting data and monitoring information.

They are holding this event to provide further information on the HAF programme, seek your views on ideas on shaping the programme delivery and provide an opportunity for you to ask any questions on the upcoming procurement process.

This event will take place via Microsoft Teams on Thursday 25th February 11:30am – 12:30 and they would appreciate if you register your interest by emailing Karen Dear on

For more information, please see the links below which contain more details about the HAF programme and procurement process. For an informal chat please ring Craig Bartlett Procurement Officer on (01642) 524266 or Haleem Ghafoor on 07443346016/ Gemma Mann on (01642) 524293.

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